10+ Best appointment tracker & scheduling salon systems (2023)

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Are you looking for the best appointment tracker and scheduling salon systems for your beauty business in 2023? With the ever-changing technology landscape in the beauty industry, finding the best system for your mobile hairdressing business or salon can be challenging. From appointment tracking to integrated calendar management, there are so many options available. But how do you know which is best for your business? This guide will answer this question by highlighting the top appointment tracker and scheduling salon systems for 2023. We’ll look at the features of each one and provide an in-depth analysis of the pros and cons of each system. Not only that, but we’ll also offer a comparison of the different systems so that you can decide which one best fits your needs. So, if you’re in the market for an appointment tracker and scheduling system for your salon this year, this blog post is for you! Let’s dive into the best appointment tracker and scheduling salon systems for 2023.

Here are our top picks:

What is an Appointment Tracking and Scheduling Systems

Appointment tracking and scheduling systems are becoming increasingly important for businesses in the beauty industry. These systems are designed to help manage bookings, clients, appointments and staff schedules. They provide a centralised salon management tool for making, tracking and managing bookings for your business.

Most appointment tracking and scheduling systems allow you to add and manage clients, appointments and staff easily. You can also create automated notifications for clients, staff and other stakeholders, set up payment processors, customise availability and more. You can also access real-time reporting to track performance, view key metrics and make more informed decisions. Additionally, some appointment tracking and scheduling systems offer integrated calendar management, making the booking, cancelling, and rescheduling appointments easier.

The right appointment tracking and scheduling system can make a huge difference to your business. It can save time, streamline workflow and help you provide a better customer experience. With so many options to choose from, it’s important to select a system that meets your specific needs and budget. Consider each feature and ensure it will provide the right solution for your mobile hairdressing business or salon.

What are the Benefits of Appointment Tracking and Scheduling Systems

Appointment tracking and scheduling systems are types of salon software essential for any business that needs to keep track of customer appointments. They provide a convenient way to manage customer bookings, organise employee schedules, and maintain a record of customer history. As a result, businesses can simplify and streamline their processes by using them and ensuring that customers receive the best customer service experience possible.

One of the significant benefits of this salon software is that they allow businesses to automate their customer management processes. They can be used to ensure customer requests are addressed promptly and employees are appropriately scheduled and notified of upcoming customer visits. This ensures that customers are not left waiting and that your beauty salon can provide the best customer experience possible.

Another benefit of appointment scheduling software is that it makes managing customer information easier. With these systems, businesses can access customer details, store customer contact information, and track customer interactions. Businesses can quickly and easily access customer history and ensure that customers receive the best customer service possible. With the help of an appointment tracking and scheduling system, businesses can be sure that their customers are always taken care of.

What to Look for When Choosing an Appointment Tracker and Scheduling Salon System

When choosing an appointment tracker or scheduling system, the first step is determining which features are most important for your business. Different salon systems offer additional features, so it’s important to know what you need before committing to a platform. Look for a system that can easily add new appointments, allowing for online scheduling and rescheduling. If a client cancels, the system should be able to reschedule their appointment automatically. If you offer services in two locations, ensure the system can easily switch between the two. Additionally, you want a system with integrations with popular third-party tools like payment processing, email and SMS notifications, and customer loyalty features.

Another critical factor when selecting such a system for your beauty salon is customer support. Quality customer support is essential, as it can make the difference between a successful or frustrating experience with the system. Look for a platform with excellent customer service and a robust knowledge base, such as 24/7 live chat, email, and phone support. Additionally, it should be easy to find tutorials and information on how to use the system. Finally, ensure the system is secure and compliant with local regulations, such as GDPR and HIPAA. An insecure system can put both your business and your customers at risk.

Choosing the right appointment tracker and scheduling salon system for your business can be challenging. Still, with the proper research, you can find the perfect method to streamline your business operations. Consider the features, integrations, customer service, and security of the system when making your decision.

Common Features of Scheduling Salon Systems

When it comes to a scheduling software, there are certain features that all of the top systems have in common. One of the most valuable features is the ability to manage your calendar in a centralised way. This feature allows you to schedule appointments easily, keep track of cancellations, and even set client reminders. Many systems also offer automated appointment scheduling, allowing clients to book appointments online with just a few clicks.

Another great feature is the ability to keep track of customer data. This information can be used for marketing purposes or to provide a better customer experience. Most top salon management systems also have customer profiles, which can store payment and contact information for easy reference. This helps streamline the booking process, as customers can quickly and easily book services without filling out their details each time.

Finally, the best appointment tracker and scheduling salon systems also offer mobile capabilities, which allow you to manage your calendar on the go and respond to customer needs quickly and efficiently. This is highly beneficial, especially for freelance and mobile hairdressers on the go. With these features, you can ensure that you are always providing the best customer experience and maximising your business’s growth potential.

Acuity Scheduling

Acuity Scheduling is one of the most popular appointment tracking and scheduling salon systems. With its intuitive, user-friendly interface, Acuity Scheduling allows users to set up and manage appointments and clients quickly. Its comprehensive calendar management interface lets users keep track of their client’s appointment dates, times, and notes. Additionally, it offers a range of integrations that make it easy to integrate with existing CRM and other software systems. Its reporting and analytics features provide users with an easy way to measure the success of their service. With its customisable reminder system, users can ensure that their clients never miss an appointment. In short, Acuity Scheduling is one of the best appointment tracking and scheduling salon systems for 2023, making it an attractive option for beauty businesses.

Acuity Scheduling’s Pricing

Paid plans from $14/month (for the Emerging Plan), $23/month (for the Growing Plan), and $45/month (for the Powerhouse Plan). 

Acuity Scheduling’s Key features

• Integrations: You can integrate this salon management system with your favourite accounting software, such as Quickbooks and Freshbooks.
• Calendars: You can sync your appointments to your calendar,s such as Google Calendar, Outlook or iCloud, so you and your hairdressing clients can monitor upcoming appointments.
• Website embedding: You can embed the booking forms on your website pages. 
• Classes and other events: Mobile hairdressers or consultants will be happy to know that with Acuity scheduling, they can create different types of events or workshops (and get paid for them!)

SimplyBook.me

SimplyBook.me is a cloud-based appointment tracker and scheduling salon system ideal for mobile hairdressing and beauty businesses. With SimplyBook.me, you can easily manage bookings, appointments, and customer information from anywhere. It also includes features that allow you to send appointment reminders, manage customer loyalty programs, and set up customisable packages for your customers.

SimplyBook.me also offers a range of advanced features, such as automated rescheduling, staff management, and client scheduling. The system also provides detailed analytics and insights into your business, helping you make intelligent decisions and optimise your workflow. 

SimplyBook.me Pricing

Free plan, $7.50/month (Basic), $20.80/month (Standard), $48.50/month (Premium) and $75.0/month (Premium Plus)

SimplyBook.me Key features

• Free Plan: Simplybook.me offers a free plan, which is great for a start. However, you may want to move up to a basic or higher plan so you can enjoy more crucial features such as:
• Directory listing: This tool lists your hairdressing business on their business directory free of charge (Included from Basic).
• Coupons and gift cards: You can offer gift cards and coupons straight from your booking form.
• Client app: You can offer clients a personalised app to book hair appointments on the go. 

Appointy

Appointy is a leading appointment tracker and scheduling salon system that helps beauty business owners manage their daily bookings, appointments, and tasks. With its wide range of features, Appointy helps streamline the appointment process for both business owners and clients. Just like the other software in this post, Appointy can fully integrate with other systems such as Google Calendar, Microsoft Exchange, and iCal, allowing business owners to access their data anytime, anywhere.

Appointy’s Pricing

Free Plan (Basic) and $8.0/month (pro).

Appointy’s Key features

• Notifications: Both you and your clients can receive automated event or appointment notifications. 
• Chat support: Fast chat support means receiving help promptly when needed. 

Cons: Appointly only offers Free and pro plans, with the Free Plan offering very few options such as one event type, one connected calendar etc. 

Appointlet

With Appointlet, you can create and embed booking forms on your website pages, send forms via links through social media, schedule breaks between bookings and even white labelling your booking platform (with your branding). 

Appointlet is also an appointment booking software system that offers hundreds of integrations (more than most other tools), including MailChimp, Zapier, intercom, Trello, Asana, Microsoft Teams, Zoom and more. 

Appointlet’s Pricing

Free, $8.0/month (premium) and Enterprise (for larger companies).

Appointlet’s Key features

*Interesting – No credit card is required when signing up.

• More features on the free Plan: The free Plan offers more features than most free plans offered by other platforms. Some features include unlimited members, unlimited meetings and connections to zoom, Microsoft teams and more.

Setmore

Setmore is an all-in-one appointment tracking and scheduling salon system for businesses in the beauty industry. This tool focuses more on beauty businesses and allows users to quickly and easily book, reschedule, and manage appointments from any device. The beauty of the system lies in its intuitive design and simple user experience.  Setmore is also integrated with various third-party services such as PayPal, Stripe, and Square, making tracking and managing customer payments easy.

Setmore allows users to access their account from any device, anytime, anywhere. This makes it very easy to stay on top of their salon business. Its powerful analytics dashboard lets users easily track their performance, understand customer behaviour, and optimise their workflows. 

Setmore’s Pricing

Free Plan, $5.0/user/month (pro), $5.0/user/month (Team), Enterprise (For large organisations).

Setmore’s Key features

*Interesting- Free plan capabilities: The free Plan gives you access to Unlimited appointments, payments, IOS and Android apps, custom notifications and email reminders and more.

• Mobile applications: Setmore gives you access to an IOS or Android app, a unique feature not provided by most appointment scheduling software. 
• Desktop app: Setmore also allows all salon business owners to use its desktop app to schedule appointments from laptops or PCs. 

In another blog post, we have an in-depth review of Setmore in case you want to read more about this appointment-scheduling tool.

Amelia Booking plugin

Amelia Booking is one of the top appointment tracker and scheduling salon systems. The unique feature of Amelia is that it is a WordPress plugin.  With the Amelia booking plugin, you can also customise booking forms and add extra services straight from your WordPress dashboard. Beauty salon owners can also manage multiple salon workers such as hairdressers, Nail techs, hair colour technicians and more by adding off days, work hours etc. 

Amelia Booking Pricing

Annual pricing: $79/year for one domain(Basic), $119/year for three domains (Pro), $249/year for unlimited domains (Developer)

Lifetime pricing: $119 for one domain(Basic), $399 for three domains (Pro), $589 for unlimited domains (Developer)

Amelia Booking Key features

*Interesting- Lifetime price option: Amelia is one of the few tools that allow you to purchase a lifetime licence. This means you can own the system and receive lifetime support and updates without paying a cent!

• Unlimited appointments and unlimited employees on all plans
• Customisable designs on all plans
• You can configure multiple locations (all plans)
• The pro and developer plans allow you to integrate Whatsapp, enable resource booking such as booking a chair/space and enable ‘packages.’ Packages help beauty business owners sell multiple services together. 

Cons: Only for WordPress- You must have basic WordPress skills and a WordPress website to use Amelia.

Booksy

Booksy is a scheduling software positioned specifically for barbers and hairdressers and is designed to make managing your beauty business easier and more efficient. It provides a comprehensive suite of tools and features to help you manage your appointments, contacts, services, and payments.

Booksy also offers a variety of top features, such as customising appointment bookings with their drag-and-drop feature, viewing customer information and booking history, automating emails and SMS notifications, and keeping track of payments. 

Booksy’s Pricing

Boosky’s pricing is a little bit different from other platforms. The pricing starts at around $48.0/ Month with optional add-ons.

Booksy’s Key features

*Interesting- Booksy is not only an appointment booking system but a listing platform as well. 

• Unique email marketing features: The base plan includes crucial and unique features such as email marketing capabilities (you can use this feature to access email templates and send email blasts). 
• Unique SMS feature: With the base plan, you will get unlimited system SMSs.

Square Appointments

Square Appointments is one of the most popular and most powerful, and intuitive appointment tracking and scheduling salon systems from the company ‘Square’, which also manages payments. This system allows salon owners to easily track appointments, manage calendars, and book clients directly from the platform. It also integrates with Square Payments, allowing customers to make and book appointments quickly and securely.

Square Appointments Pricing

Free plan, $35/month (plus), $83/month (premium)

Square Appointments Key features

*Interesting- Resource booking: This system allows you to create resources like salon chairs, stations and more, which is a great feature for beauty salon owners who ‘rent chairs/ space. A mobile hairdresser would benefit from this, especially if they have partnerships with salon owners in different cities. 

*Interesting- Tip splitting: You can allow clients to book multiple services, such as hairdressing and lash services while splitting tips within single transactions. 

• Free booking website: Square Appointment offers a free customisable online booking website/landing page.
• Email and text reminders: You can easily schedule or send text or email reminders straight from the app. 
• Cancellation fee set-up: You can enforce cancellation or no-show fees.
• Website booking widgets: Customers can book your services and schedule appointments straight from your custom website. 

Treatwell salon appointment software

Treatwell is an appointment scheduling software platform similar to Boosky, as it doubles up as a listing platform. Beauty business owners such as mobile hairdressers can set up appointment schedules while allowing the platform to list their businesses on its marketplace. 

Treatwell Pricing

£199+VAT/year (chair renter), £699/year(advanced), £899/year (premium).

Treatwell Key features

• Unlimited SMS and email notifications on all plans
• Unlimited appointments and digital calendar syncing.

Cons

Availability: Treatwell is unfortunately not available in the United States but is available in the UK, Denmark, Portugal, Ireland, France and more. 

Annual pricing: Although it can be a good thing, some business owners like the freedom that comes with monthly payments. All Treatwell’s plans are ‘annual plans.’

No free plan: Treatwell does not offer a free plan.

Conclusion

After looking at the features offered by the best appointment tracker and scheduling salon systems available today, it’s clear that there are many options. Each system offers something different, so it’s important to find the one that best meets your business’s needs. With all the features, tools, and integrations they offer, it’s easy to find the perfect system for your beauty business. With the right appointment tracker and scheduling system, you can ensure that your business runs smoothly and efficiently.

Appointment tracker and scheduling software FAQ

Q1: What are appointment tracker and scheduling software?

These are tools used to create and manage appointments and reservations. They also automate the scheduling process and help businesses organise and keep track of their appointments.

Q2: What are the benefits of using such software?

Reduced time spent on manual scheduling tasks, increased efficiency, improved customer satisfaction, and real-time availability updates.

Q3: How does the software work?

A: They allow you to create custom booking pages and integrate with popular calendar apps such as Google Calendar. Customers can then book appointments at their convenience and receive reminders via email or SMS. The software also provides a real-time availability calendar for businesses to manage their schedule.

Q4: Can scheduling software be used by any type of business?

Definitely! Appointment scheduling software can be used by various businesses, including service-based businesses, consultants, and more. 

Q5: Do appointment trackers with other business tools?

Yes, appointment tracking software often integrates with popular tools such as Zapier, allowing businesses to connect it with other tools they use in their workflow.

Q6: What features should I look for when choosing an appointment tracker and scheduling software?

It would help if you looked for features such as integration with calendar apps, automated reminders, custom booking pages, and ease of use. 

Disclosure

Glam Startups may earn a commission from some of the links in this post at no cost to you should you decide to purchase some of the tools. By purchasing products or services through links on our site, you support our mission to provide valuable resources and information for the beauty community. Thank you for your continued support.